It is inevitable that associations will go through board member resignations from time to time. Resignations can result from a change in jobs, scheduling conflicts, a family health emergency or a move. They can also result from frustrated or overwhelmed members. Maintaining consistency through board transitions is paramount. One way to do that is to have the right property management company in place to work though the transition phase.
Below are a few tips to help minimize the avoidable resignations.
Here are a few tips to assist your HOA in reducing board resignations.
Arrange an annual orientation.
Hosting an annual orientation for boards helps members understand the scope of their role and provides them with future guidance for their position. After attending an orientation, people will know exactly what to expect and understand they have resources available to them if needed. At Gulf South Property Management we offer free board member training seminars twice per year, at no cost to our clients. Our training seminars are hosted by a licensed Louisiana attorney and real estate agent. It’s a great opportunity to learn about best practices, conflict resolution and the most recent legal updates in this space. Our free service helps to educate and maintain board membership such that our association clients can function at their best capacity.
“Many Hands Make Light Work.”
Board members should not should the entire weight of running the association. One way to ensure people are not buying out is to establish and maintain committees for various aspects of association management. Seeking volunteer homeowners and involving them in community projects and committees is a great way to divide up association responsibilities while engaging homeowners. Serving on a committee allows homeowners to participate in the community at a lower level of commitment and it grooms them to become future board candidates.
Clearly communicate board duties.
It is important to clearly communicate board functions and duties for all homeowners to see. This will assist any “recruits” in easily becoming familiar with their potential roles. It will also assist them in understanding that the roles performed by directors will differ from their roles as homeowners. In most instances, the list of duties will be shorter than most recruits imagine.
Find the right people.
The Board of Directors is dependent on volunteers who are ready and willing to give freely of their time to ensure the association runs smoothly. When recruiting new board members, seek to identify potential candidates who will strengthen the board where there may be areas of opportunity. Flexibility and professionalism are a must for all position.
Stability on the board offers the opportunity for better planning and greater overall success.